Job Scope & Responsibilities:
Purchasing Management
- Source and compare suppliers for pricing, quality, and delivery performance
- Negotiate pricing, payment terms, and delivery schedules with suppliers
- Prepare and issue Purchase Orders (PO) accurately and on time
- Follow up closely with suppliers on order status and delivery timelines
- Monitor stock levels and coordinate replenishment with warehouse and retail team
- Maintain updated records of purchases, supplier details, and pricing history
- Ensure purchasing activities comply with company policies and approved budgets
Shipping & Logistics Coordination
- Coordinate local and international shipments from suppliers to warehouse
- Liaise with freight forwarders, shipping agents, transporters, and customs officers
- Monitor shipment schedules and track delivery status to avoid delays
- Handle import/export documentation such as Invoice, Packing List, Bill of Lading (BL), Airway Bill (AWB), and Certificate of Origin (COO)
- Ensure smooth customs clearance and compliance with shipping regulations
- Resolve shipment discrepancies, damages, or delivery issues promptly
- Work on cost-saving initiatives for shipping and logistics operations
Vendor & Internal Coordination
- Build and maintain good relationships with suppliers and logistics partners
- Coordinate closely with warehouse, retail outlets, and finance department for smooth operations
- Handle supplier performance evaluation related to pricing, quality, and delivery
Reporting & Compliance
- Prepare purchasing and shipment status reports for management review
- Maintain proper filing and documentation for audit purposes
- Ensure compliance with import/export procedures and company SOPs
Requirements:
- Diploma/Degree in Supply Chain, Logistics, Business Administration or related field
- Minimum 3–5 years working experience in purchasing and shipping
- Knowledge in import/export procedures, shipping terms (Incoterms), and customs clearance
- Strong negotiation, communication, and problem-solving skills
- Proficient in Microsoft Office and ERP/Purchasing systems
- Able to multitask and work independently in a fast-paced environment
Preferred Experience:
- Experience in retail, trading, FMCG, electrical, or lifestyle products industry
- Familiar with international sourcing and supplier management
- Experience in shipping cost optimization and inventory coordination
