Job Summary
The General Accounting Assistant is responsible for providing administrative and accounting support to the Finance and Accounting Department (AP &AR). The position ensures timely and accurate recording of financial transactions, maintenance of accounting records, preparation of reports ,and compliance with company policies and accounting standards.
Duties And Responsibilities
- General Accounting Functions
- Assist in the preparation and maintenance of accounting records and financial documents.
- Record daily financial transactions accurately in SAP - accounting system.
- Ensure all accounting entries are properly supported by complete and approved documents.
- Maintain the general ledger and subsidiary ledgers.
- Monitor account balances and assist in account reconciliations.
- Prepare journal entries for recurring and adjusting transactions.
- Assist in month-end and year-end closing activities.
- Verify completeness and accuracy of accounting documents before processing.
- Accounts Payable Support
- Receive and review supplier invoices, billing statements, and supporting documents.
- Verify invoice details against Purchase Orders (PO), Delivery Receipts (DR), and Receiving Reports.
- Prepare Accounts Payable vouchers and payment requests in SAP Accounting System
- Monitor due dates of supplier obligations.
- Assist in processing supplier payments through checks and online banking facilities.
- Reconcile supplier statements of accounts.
- Coordinate with suppliers regarding billing discrepancies and payment concerns.
- Accounts Receivable Support
- Assist in preparing customer invoices and billing statements.
- Record collections and customer payments.
- Monitor outstanding receivables and aging accounts.
- Prepare customer statements of account and statement of unpaid charges if any.
- Coordinate with customers regarding payment verification and account reconciliation.
- Assist in monitoring customer credit limits and collection schedules.
- Financial Reporting Support
- Assist in preparing monthly financial reports.
- Generate accounting schedules and supporting reports.
- Prepare account analysis and reconciliations.
- Perform monthly inventory of supplies
- Compile financial data for management reporting purposes.
- Inventory Accounting Support
- Assist in monitoring inventory transactions and movements.
- Reconcile inventory records with warehouse reports.
- Prepare inventory schedules and variance reports.
- Participate in physical inventory counts and stocktaking activities.
- Investigate inventory discrepancies and prepare supporting documentation.
- Document Management and Filing
- Maintain organized filing systems for accounting records.
- Ensure proper safekeeping of financial documents.
- Archive accounting records in accordance with company retention policies.
- Retrieve accounting documents upon request from management, auditors, or regulatory agencies.
- SAP / Accounting System Responsibilities
- Encode and process accounting transactions in SAP Business One or other accounting systems.
- Generate accounting reports from the system.
- Ensure accuracy of data entered into the accounting software.
- Assist users in validating accounting transactions.
- Monitor system-generated reports and identify errors for correction.
- Internal Control Compliance
- Ensure compliance with company policies and procedures.
- Safeguard confidential financial information.
- Adhere to established internal control measures.
- Report irregularities, discrepancies, or potential fraud immediately.
- Participate in internal and external audit activities.
- Administrative Support
- Prepare accounting correspondence and reports.
- Coordinate with other departments regarding accounting concerns.
- Assist in budget preparation and monitoring activities.
- Attend departmental meetings and training programs.
- Perform clerical and administrative tasks related to accounting operations.
Qualification Requirements
- Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, or related field.
- At least 12 years of accounting experience preferred.
- Knowledge of accounting principles and bookkeeping procedures.
- Proficient in Microsoft Excel, Word, and accounting software (preferably SAP Business One).
- Strong analytical and organizational skills.
- High attention to detail and accuracy.
- Ability to maintain confidentiality and work under deadlines
Work Schedule
Monday to Wednesday: 08:00am to 06:00pm
Thursday to Friday: 08:00am to 05:30pm
Saturday: 08:00am to 12:00nn
