Key Responsibilities
Purchase Orders (PO):
- Assist in issuing all purchase orders to subcontractors and suppliers for required materials and services.
- Ensure goods are purchased in accordance with approved Purchase Requisitions (PR).
- Update and maintain the PO master list on a daily basis.
Supplier Management:
- Negotiate pricing and terms with suppliers to secure the best possible deals.
- Assist in sourcing quotations, comparing prices, and ensuring cost‑effectiveness.
- Establish and maintain an up‑to‑date supplier contact list.
Order & Delivery Monitoring:
- Track order status and delivery timelines to ensure timely receipt of materials and services.
- Follow up with suppliers on pending deliveries and resolve discrepancies.
Documentation & Records:
- Assist in maintaining accurate records of purchased items, delivery details, and invoices.
- Ensure proper filing of procurement documents in both softcopy and hardcopy formats.
Administrative Support:
- Assist in general office maintenance and administrative matters.
- Handle phone calls and receive mail when reception is unavailable.
- Receive documents and sign for deliveries.
Team Collaboration:
- Work closely with the purchasing team to ensure smooth workflow and gain knowledge of procurement processes.
- Provide ad‑hoc support to team members as required.
- Undertake any other related tasks assigned by the superior from time to time.
Qualifications & Skills
- Diploma/Degree in Business Administration, Supply Chain, or related field.
- Strong negotiation and communication skills.
- Detail‑oriented with good organizational abilities.
- Proficiency in Microsoft Office (Excel, Word) and procurement systems.
- Ability to work independently and as part of a team.
Ability to read, write, and speak Mandarin in addition to English and Malay, to facilitate communication with suppliers and ensure inclusivity.
