We are looking for a reliable and detail-oriented Administrative Assistant to support our Quantity Surveying (QS) and Contracts team. This role involves handling documentation, coordination, and general office administration to ensure smooth daily operations.
Key Responsibilities
- Provide administrative support to QS / Contracts team
- Prepare, print, scan, file and organise project documents
- Assist in compiling documents for progress claims, tenders, and reports
- Maintain proper filing system (physical and digital)
- Answer and direct incoming phone calls professionally
- Liaise with site staff, subcontractors, and suppliers on documentation matters
- Track and follow up on submissions and approvals
- Perform general office administrative duties as required
- Assist with other general administrative tasks such as authority and utility submissions
Requirements
- Minimum SPM / Diploma in Administration or related field
- 1–3 years of administrative experience (construction industry is an advantage)
- Proficient in Microsoft Office (Word, Excel, PDF handling)
- Good organisational skills and attention to detail
- Able to multitask and work in a fast-paced environment
- Good communication skills (English & Bahasa Malaysia)
- Responsible, reliable, and able to follow instructions
Preferred (Good to Have)
- Experience supporting QS / construction / contracts team
- Familiar with document control processes
- Experience handling progress claim documentation
