Role Summary
A leading project management and construction delivery organisation is seeking an experienced Contract Administrator to support its project teams. This role is ideal for a senior professional who excels in contract interpretation, claims management, documentation, and stakeholder coordination—ensuring projects run smoothly and fully comply with contractual obligations.
Key Responsibilities
Contract Administration & Daily Project Support
- Manage the day‑to‑day contractual administration of assigned projects, ensuring all contractual and claim‑related events are monitored, documented, and escalated when necessary.
- Provide early identification of potential risks and opportunities, recommending proactive measures to the project team.
- Interpret contract terms and work closely with project managers, site teams, and legal representatives when contractual issues arise.
Correspondence & Documentation
- Review, log, track, and manage all incoming and outgoing project correspondence.
- Draft contractual letters, coordinate reviews with project management and senior stakeholders, and ensure timely issuance.
- Support the setup and oversight of document control systems.
- Maintain comprehensive records including correspondence, meeting minutes, photos, and other relevant documents.
Meetings & Stakeholder Engagement
- Participate in internal project status meetings, providing updates on claims, risks, and contractual matters.
- Attend and support client, consortium, supplier, and technical meetings when required.
- Review minutes of meetings to ensure accuracy and proper documentation.
- Assist in organising workshops to enhance claim and change management awareness among project team members.
Reporting
- Support project reporting requirements by contributing contractual insights and documentation.
- Prepare monthly reports for senior management detailing Notices of Claim, active claims, change orders, key correspondence, and significant upcoming events.
Claims Management
- Manage both incoming and outgoing claims throughout the project lifecycle.
- For incoming claims: verify entitlement, collect supporting records, assess risks, and develop defensive strategies with the project team.
- For outgoing claims: prepare claim notifications, compile substantiation, draft formal claim submissions, and support negotiation processes.
- Ensure all claims are handled in accordance with contractual deadlines and requirements.
Dispute Resolution
- Assist senior management and legal teams with dispute resolution processes, including document preparation and detailed investigation of contractual issues.
Project Acceptance & Closeout
- Support the process of obtaining acceptance certificates and verifying that contractual deliverables have been fulfilled.
- Ensure all contract administration records are properly archived after project completion.
