About Us
Who we are:
Samsonite is the worldwide leader in superior travel bags, luggage, and accessories combining notable style with the latest design technology and the utmost attention to quality and durability. For more than 100 years, Samsonite has leveraged its rich heritage to create unparalleled products that fulfill the travel lifestyle needs of conscious movers everywhere. With a portfolio of brands including Samsonite, Tumi, American Tourister, High Sierra, Gregory, Hartmann, and Lipault Paris, our products are sold in over 100 countries in North America, Asia, Europe and Latin America through our company-operated retail store, websites and a variety of retail partners.
Job Description
MAJOR RESPONSIBILITIES / ACTIVITIES OF THIS JOB
Admin Management
- Review and update the existing HR & Administration Policy and Procedures.
- Proactive to upgrade and improve the office admin services.
Physical Office
- To ensure proper office set up, tidiness and cleanness.
- Set up and maintain seating plans, tidiness and maintenance of office.
- Allocate seats to new staff.
- As required coordinate office renovation, fixture and fittings maintenance and repair
- Liaise with Office Management and related vendors.
- Work on solutions for storage area, warehouse, sample placement and donation events
Reception / Office Workflow
- Oversee the secure traffic in and out of the office.
- Ensure that electronic access is monitored and access technology is operational.
- Maintain the smooth operation of all workflows related to inward and outbound mail/ parcels providing prompt courier service as required.
Logistic support to Business Meetings
- To support logistics for major meetings held in RHQ office, room setting, catering, coffee and tea breaks
- Assist with Travel, Flights & hotel bookings
- Liaise closely with the agreed Travel Agency, overseeing quality control of that service
Business and HR Support Services
- Assist in bulk printing and deliveries for business units.
- Lead or assist as appropriate, staff events - annual dinner, Christmas Party and sample sales / donation events.
- Coordinate CSR events in conjunction with HR.
Office equipment
- Work closely with IT on printers, fax, telephone, access system, etc. and advise the best practices of the equipment
- Maintain the records of office assets and maintenance period .
Calendar Management, Snr Director HR & Admin, APAC & ME
- Organize, handle confidential meetings & calendar for Senior Director, HR&Admin, APAC & ME
- Support HR & Admin Function on organizing & management of Annual Regional HR Meetings
Education
- Tertiary education [Minimum - Diploma in Business Administration]
Experience Requirements
- 5 years relevant experience in Office Administration and Management
- 10 years of general working experience in large Organizations / MNCs
Computer Skills
Proficient knowledge in MS Word, Excel, Powerpoint, SAP
Language
- Proficiency in English
- Able to read, write and speak in Mandarin is an advantage due to exposure to China market
About The Team
Why you'll love working here:
- Our employees matter. As a people-focused business, we work hard to provide meaningful rewards and development opportunities for our employees, recognizing performance, and creating a supportive working environment for them, wherever they are based.
- Vibrant culture. We are committed to a diverse and rich culture, welcoming people from all walks of life. Our long-standing commitment to diversity and inclusion empowers us to bring our authentic selves and unique differences to work every day.
- Socially responsible. We want to minimize our products' impact on the environment and help create positive journeys worldwide. We do this by creating the best products using the most sustainable and innovative materials, methods, and models.
What We Value
At Samsonite, we do more than create the bags that move with our consumer, we inspire and celebrate the moments that move them. We believe we have a responsibility to the world in how we operate, the products we sell, the communities where we live and work, and how we treat the people we employ. We're as diverse as travel itself, and like travel, your journey with Samsonite presents the opportunity to be a part of something bigger and explore your passions. This is why we offer various paths for professionals and celebrate the knowledge and skills they bring to our team. We are committed to a respectful workplace that allows our team members to bring their best selves to the workplace daily.
Samsonite is an equal opportunity employer and is committed to promoting and maintaining a work environment in which all applicants, associates, customers, and other individuals are treated with dignity and respect free from unlawful harassment, discrimination, or retaliation.
