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Admin Specialist (Laguna) - Warehouse, SCommerce

Shopee

2.8

Job Type   /   Job Level

Full-time   /   Senior Executive

Company Location

Philippines

Job Description:

Expansion Project Support
Support warehouse expansion, renovation, and site improvement projects
Coordinate with contractors, lessors, and internal teams (Ops, HSE, Security)
Track timelines, deliverables, and readiness

KPIs:

Project completion within agreed timeline
% readiness before go-live
Zero major compliance issues during expansion
Clinic Management
Ensure smooth operation of onsite clinic and medical vendor performance
Monitor clinic reports, attendance, and incident handling
Ensure compliance with DOLE and company health standards

KPIs:

100% clinic operational uptime
Timely submission of health reports
Response time to medical incident
Housekeeping Management
Oversee cleanliness across warehouse, offices, and common areas
Manage vendor performance and audit compliance
Ensure availability of sanitation supplies

KPIs:

Housekeeping audit score (target: ≥95%)
Zero major cleanliness complaints
On-time issue resolution
Shuttle Management
Manage shuttle routes, schedules, and vendor coordination
Optimize utilization and ensure employee accessibility
Address transport-related concerns

KPIs:

On-time shuttle adherence rate
Employee satisfaction (transport)
Cost efficiency vs. budget
Gate Pass Checking & Approval
Review and approve gate pass for materials and assets
Ensure compliance with asset control and security protocols
Coordinate with security team for proper documentation

KPIs:

100% compliance with gate pass process
Zero asset loss incidents due to process gaps
Turnaround time for approvals
Lessor Coordination
Handle all facility-related concerns with building management
Ensure timely resolution of issues (utilities, repairs, compliance)
Monitor adherence to lease agreements

KPIs:

Resolution turnaround time
Zero major disruptions due to facility issues
Compliance with lease requirements
Drinking Water Deployment & Monitoring
Ensure sufficient water stations across warehouse areas
Monitor supply, hygiene, and vendor performance
Conduct routine inspections

KPIs:

100% availability of drinking water
Zero quality-related complaints
Regular inspection compliance

Requirements:

Bachelor’s degree (Business, Office Management or admin related course)
Experience in vendor and stakeholder management
Strong coordination and reporting skills
At least 2–4 years of experience in office admin, facilities admin, or warehouse operations. Logistics or e-commerce experience is advantage
Operations & Facilities Management
Vendor Management
Problem Solving & Escalation Handling
Compliance & Safety Awareness
Data Tracking & Reporting Top of Form
People Management

Jobs in Philippines » Jobs in Manila, National Capital Region, Philippines » Admin Specialist (Laguna) - Warehouse, SCommerce

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