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Job for Scalex Outsourcing - partner org of GMC
JOB DESCRIPTION:
Tender & Estimating Coordinator (Remote – AU Construction)
Client : Construction company/AU Contractor
Working hours: 9am-5pm AEST
Work setting : Starting at 30 hours weekly (negotiable to fulltime)
VA Rate : $9-11AUD per hour
Target start date: ASAP or start JAN2026
We are looking for an experienced individual who can handle both estimating and provide administrative support. This hybrid role supports the estimating and project management teams by ensuring all administrative aspects of the estimating process are organized and efficient, which streamlines workflows and helps in submitting competitive project bids.
Key Responsibilities:
Tender Research & Pipeline Management
● Monitoring platforms like EstimateOne, ICN Gateway, and builder websites
● Identifying new tender opportunities
● Summarising key project details and maintaining a tender pipeline
● Setting up tenders and compiling information for submissions
● Managing bid documents and tracking deadlines
● Organizing project data and maintaining project files
● Preparing presentations for tenders
Email Outreach & Follow-Up
● Sending outreach emails to builders using prepared scripts
● Running structured follow-up sequences
● Maintaining a CRM of builder contacts and tender activity
Estimation Support (Admin Level)
● Organising drawings and tender documents
● Extracting basic quantities listed in tender packs
● Preparing draft scopes and exclusions
● Preparing pricing templates for me to review
● Formatting quotes into branded PDFs
Other tasks
● Liaise with clients, tradespeople, and internal team members to ensure smooth project execution.
● Maintain clear and effective communication regarding project status, deadlines, and updates.
● Provide administrative assistance, including data entry, document management, and scheduling.
● Support management with reporting and task delegation.
● Email and calendar management
● Answering phone calls
● Ad hoc administrative tasks
Requirements
Skills and Experience Required:
● Experience in construction estimating, preferably within the AU market.
● Strong administrative skills, including data entry and managing project documentation.
● Excellent communication skills and ability to work remotely with minimal supervision.
● Familiarity with the Australian construction industry
● Strong attention to detail and organizational skills.
● Experience in using EstimateOne or similar software is a plus
● Ability to manage multiple tasks and work under pressure to meet deadlines
