About the Role
The Senior Payroll Specialist will be responsible for managing and processing payroll operations for U.S.-based employees, ensuring compliance with payroll regulations, and supporting payroll-related systems.
Responsibilities
- Process end-to-end payroll for U.S.-based employees on a weekly, bi-weekly, semi-monthly, or monthly basis.
- Ensure accurate calculation and processing of wages, overtime, bonuses, commissions, deductions, and garnishments.
- Review and validate payroll data for completeness and accuracy prior to payroll submission.
- Manage payroll adjustments, off-cycle payments, retroactive pay, and final pay calculations.
- Coordinate with HR, Finance, and Benefits teams to ensure employee records are maintained accurately.
- Reconcile payroll reports and investigate discrepancies.
- Support payroll audits and maintain payroll documentation.
- Ensure compliance with federal, state, and local payroll regulations.
- Assist with year-end payroll activities including W-2 processing and tax reporting.
- Respond to employee payroll inquiries and resolve payroll-related issues in a timely manner.
Qualifications
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, Information Systems, or related field.
- 5+ years of experience processing U.S. payroll.
- Strong knowledge of multi-state payroll regulations, taxation, and wage/hour compliance.
- Must have experience with payroll platforms such as ADP, Rippling, Deel, etc.
- Hands-on experience with Active Directory user administration.
- Experience managing system access, permissions, and user lifecycle activities.
- Strong proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis.
- Excellent attention to detail and analytical skills.
- Strong communication and stakeholder management abilities.
- Willing to work US Hours.
- Willing to work fully remote.
Preferred Skills
- Certified Payroll Professional (CPP) certification.
- Experience supporting payroll system implementations or upgrades.
- Familiarity with identity and access management (IAM) processes.
- Experience with HRIS platforms such as Workday, Rippling, Deel, etc.
- Knowledge of SOX controls and audit compliance.
- Basic PowerShell scripting experience for user administration tasks.
