This is a remote position for Scalex
PERMANENT DAYSHIFT, REMOTE/WFH - PHILIPPINES
JOB DESCRIPTION: Virtual Assistant - Accounts Assistant and Bookkeeping
Client : AU Civil Construction
Tasks: Bookkeeping using Acumatica
Working hours: Between 9-5PM NSW
Target start date: ASAP
Fulltime at 40 hours weekly
VA rate: $8-9AUD per hour
Purpose: The position is for a professional in charge of maintaining budgets and records. They also prepare invoices on behalf of clients or employers. Those in this role will be helping with day-to-day tasks related directly to their field, which means that precision is essential. They also support by performing clerical tasks, including processing and recording transactions, preparing reports and budgets, fielding communications with clients and vendors, fact-checking, filing, and other duties, as needed.
Job Qualifications
- Work experience as an Accounting Assistant
- Excellent communication skills
- Knowledge of basic bookkeeping procedures
- Familiarity with finance regulations in Australia is a must
- Good math skills and the ability to spot numerical errors
- Organization skills
- Ability to handle sensitive, confidential information
- Proficient in Acumatica is a MUST (any country outside of AU is ok)
- Knowledge on inter company invoicing
- Civil construction and commercial building industry is preferred
Duties And Responsibilities
- Basic data entry tasks for accounting assistants include logging transactions, recording and
reviewing journal entries, and crafting spreadsheets.
- Bookkeeping and bank reconciliations
- Payroll, AR and AP management
- Uploading invoices from email to Acumatica
- Sending weekly reports from Acumatica with any pressing items.
- Preparing quarterly reports and assisting in year-end audits
- Communicate with vendors and customers about invoices and payments. This could be by email or phone.
- Reconciling invoices and identifying discrepancies from suppliers and vendors
- Creating and updating expense reports
- Processing reimbursement forms
- Ad hoc admin tasks
- Data entry to Acumatica
- Reconciliation of equipment hours on a weekly basis
