Job Summary
The Finance Admin is responsible for supporting the hotel's finance and administrative operations, including payroll processing, government statutory compliance, purchasing coordination, billing administration, inventory monitoring, and other finance-related tasks to ensure efficient day-to-day operations.
Key Responsibilities
Payroll & Employee Benefits
- Prepare and process payroll, 13th-month pay, and related payroll reports.
- Administer government-mandated benefits and contributions (SSS, PhilHealth, Pag-IBIG, and BIR requirements).
- Assist in the preparation and processing of employee final pay and clearance requirements.
Accounts & Billings
- Process and monitor agency billings, including manpower and security service providers.
- Coordinate with suppliers and agencies regarding billing concerns and payment documentation.
Purchasing & Inventory
- Handle the purchasing process, including receiving and releasing supplies.
- Monitor par stock levels and coordinate replenishment of operational supplies.
- Maintain inventory records and ensure proper documentation of stock movements.
Administrative Support
- Coordinate messenger schedules, errands, and document deliveries.
- Monitor medicine and first-aid supplies and ensure timely replenishment.
- Maintain organized records of finance and administrative documents.
General Duties
- Prepare reports and documentation as required by management.
- Perform other administrative, finance, and ad hoc duties that may be assigned from time to time.
Qualifications
- Bachelor's degree in Accountancy, Financial Management, Business Administration, or related field.
- At least 1 year of experience in finance, payroll, accounting, or administrative functions.
- Knowledge of payroll processing, government statutory requirements, and inventory monitoring.
- Proficient in Microsoft Excel and other MS Office applications.
- Detail-oriented, organized, and able to handle confidential information.
- Strong communication and coordination skills.
