The
Property Manager oversees the office & commercial spaces of the Company. The PM is a key member of the Property Management Team responsible for coordinating and administering the repairs, maintenance, development and systems of the properties being handled. He/she assists in the day-to-day operations of the Property Management Team.
Core Functions
- General Property Management Responsibilities
- Oversees operation of all property issues including, but not limited to, building administration, maintenance, housekeeping, security, vendor contracts, payables and any other items pertinent to operation of the properties.
- Participation in and/or identification of best practices and procedural issues in order to streamline operations and maintain the highest level of service.
- Audits and inspects properties and to maintain exceptional property quality.
- Establishes and maintains a uniform operational reporting procedure covering all the properties.
- Ensures that all properties are in compliance with industry regulations, best practices and company directives.
- Conducts periodic preventive maintenance and evaluation of properties, and makes the necessary recommendations.
- Conducts regular inspection on properties and discusses operational highlights
- as well as matters requiring solutions to the Vice President for Construction & Technical Services
- Establishes rapport and good relationships with the tenants.
- Recommends aesthetic and maintenance enhancement of properties.
- Attends regular meetings as set by his immediate superior.
- Attends appropriate training courses to improve skills and competencies.
- Handles general inquiries on properties being handled.
- Maintains a complete set of property keys (with duplicates) for inventory purposes.
- Performs other duties and responsibilities that may be assigned from time to time or as required by the immediate superior.
- Building Administration Responsibilities
- Investigates and resolves tenant complaints.
- Enforces Fit-Out guidelines, house rules and regulations, and occupancy policies.
- Inspects vacant units and recommends needed repairs.
- Implements property management procedures and best practices.
- Supervises actual property repairs and maintenance services.
- Prepares monthly, periodic and annual reports on property occupancy and summarizes data for analysis and determining of trends.
- Performs other duties and responsibilities that may be assigned from time to time or as required by the immediate superior.
- Security Responsibilities
- Monitors and authorizes entrance and departure of guests and visitors to guards against theft.
- Maintains complete security of property premises.
- Prepares and creates reports of daily operational activities and irregularities such as: equipment or property damage, theft, presence of unauthorized persons and unusual occurrence and preventive maintenance of equipment.
- Housekeeping Responsibilities
- Organizes, supervises and coordinates with housekeeping staff on a daily basis.
- Ensures excellence in sanitation in all public areas of properties especially restrooms.
- Maintains regular inventory of housekeeping equipment and cleaning materials.
- Endorses supply requisitions to the Vice President for Construction & Technical Services on cleaning materials and equipment for minimum stock maintenance and cost control.
Job Requirements
Education & Experience
- Bachelors degree in Engineering, Facility Management, Business, or related field
- Must be a licensed engineer (Mechanical, Electrical, or equivalent)
- Strong understanding of mechanical, electrical, and plumbing (MEP) systems and building technologies.
- With a minimum of 7 years experience in commercial property management or facility operations for Prime buildings preferred
- Ability to manage Engineering Staffs, Contractors, and Service Vendors
- Excellent communication, organizational, and problem-solving skills
- Proficient in using property management and building management softwares
- Familiar with fit out guidelines and house rules
- Excellent tenant relationship management
- Additional certifications such as BOMA RPA, FMA, LEED, or IFMA CFM are a plus.
