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Job Summary
Assist the Group Company Secretary in providing corporate secretarial support for BPMB Group of Companies, Board Oversight Committees and Management Oversight Committees (collectively referred to as ‘stakeholders’) effectively and efficiently and in accordance with the prescribed governing regulations.
Job Description
Customer
- Provide efficient services i.e. accurate/quality/speedy secretarial documents/records and corporate information to internal and external customers.
- Assist on secretarial matters to BPMB Group of Companies, Board Oversight Committees and Management Oversight Committees.
Internal Process
- Ensure timely lodgment/ submission of statutory documents/ information/notifications to the relevant authorities as prescribed in the Companies Act, 2016.
- Ensure that the general meetings/meetings of BPMB Group of Companies, Board Oversight Committees and Management Oversight Committees are properly convened as per requirement in the Companies Act, 2016 and its terms of references.
- Provide and ensure that the secretarial administrative functions are attended to accordingly as follows:
- Attend and draft minutes of credit related meetings of Board Oversight Committees and Management Oversight Committees.
- Prepare directors’/members’ circular resolutions and extract minutes of credit related meetings of Board Oversight Committees and Management Oversight Committees.
- Assist in preparing/compiling board papers for BPMB Group of Companies, Board Oversight Committees and Management Oversight Committees and ensure its timely delivery.
- Prepare corporate information/statutory documents for stakeholders.
- Monitor and ensure the updating of the register books and proper record of statutory documents.
Learning & Growth
- Enhance knowledge and skills as part of self-development
- Assist the team by providing and sharing knowledge and guidance to achieve the desired goals
Requirement
Associate, Team I, Corporate Secretarial (Open)
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