Primary position Objective
Responsible for project support functions including but not limited to Project Management, Site Management, QA/QC Monitoring and Control, etc. are all coordinated and adequately staffed to meet the project(s) goals.
Role Impact
- Effectively execute the role upon the job need from the Head of Department and Project Managers.
- Assist the Project Managers in ensuring all the contract requirements with Contractors, Design Consultants, and Third-Party Inspectors are adhered to during the course of the projects.
- Liaise with other PTP departments, authorities, government agencies, design consultants, third-party inspectors, and vendors in relation to interfacing matters and approvals for the assigned projects.
- Ensure the Contractor's work processes comply with the QA requirements from the award of the Contract to handover.
- Continuous learning through planned internal and external training.
Project Support
- Assist the Project Managers in all stages of the project lifecycle, including planning, design development, procurement, construction, testing & commissioning, and handover, and ensure works are successfully implemented within the timeline.
Planning
- Prepare work-scope statements
- Coordinate WBS workshop and compile and produce WBS Scope Plan.
- Coordinate risk assessment workshops and produce a risk assessment plan.
- Prepare project cost estimate.
- Review of consultant's design drawings and specifications, including preparing technical specifications, SOW, BoQ and other tender documents for main projects and consultant's tender documents
- Participate in technical clarification meetings and prepare tender evaluation reports.
Execution
- Secure project site or equipment based on the agreed plan.
- Site coordination works, including liaison with other Departments and Design Consultants, in relation to interfacing matters and approvals.
- Review and analyze project schedule and advise PM
- Monitor project progress, review progress reports and expedite delays
- Document chronology of works by maintaining a project diary
- Attend weekly meetings, briefings with contractors, and internal daily stand-ups and prepare meeting minutes as required.
- Review and process change requests and recommend action needed. Maintain and update change request log
- Provide information, update status, and feedback in a timely manner (verbal, written, or both) to aid PM's in completing the project successfully.
- Align spare materials management to support key deliverables on supported projects.
QA/QC
- To ensure the quality of project works and repairs is executed by contractors using appropriate material, procedures & testing equipment
- Ensure the Contract adheres to the required QA process as stipulated in the Quality Manual or as agreed with the Head of Department
- Assist to prepare QA Plan in compliance with the project framework.
- Track and review VDRL document submissions such as design proposals, calculations, drawings, method statements, repair and testing procedures, and work programs, including ensuring endorsement by approving parties
- Ensure the contractor adheres to the RFI process requirements, attends RFI/FAT inspections, and ensures compliance with the testing procedure and ITP.
- Monitor the quality of contractors' works via random quality inspections closely and issue NCR if required, and follow up with closure.
- Witness commissioning works according to the commissioning checklist & test procedure
- Review and verify the equipment catalogue (Material Data Record) for equipment handover
Safety
- Ensure the Contractor's works are in accordance to PTP HSSE Plan.
- Monitor and enforce safety requirements – toolbox, PTW, JSA
Staff development
- Knowledge Sharing, Training Programs - apply the knowledge on site and impart it to others.
Administrative Support
- Punch lists, minutes of meetings, and contractual follow-ups
Qualification
- Bachelor's Degree in Engineering or related field.
- Minimum 5 years or more hands-on experience in port industry project coordination, quality control, or maintenance roles
- Well-structured work approach, able to coordinate and manage multiple projects and follow up thoroughly until the desired outcomes are reached.
- Strong knowledge of quality requirements and industry standards in the port industry.
- Strong mentoring, training, and coaching to junior colleagues.
- Good communication skills and ability to organize matters practically with the help of the other team members.
- Strong written and verbal communication skills in English and Malay.
