Responsibilities
As an Executive Assistant, you will provide comprehensive administrative and operational support to ensure daily business activities run efficiently. We are looking for a proactive, resourceful, highly organized, and quick-thinking individual who can anticipate needs, take initiative, solve problems effectively, and thrive in a fast-paced, dynamic environment. This role requires someone with a strong sense of ownership, excellent judgment, and the ability to execute tasks with minimal supervision.
- Manage executive calendars, appointments, meetings, and daily schedules.
- Coordinate business travel, accommodations, and other logistical arrangements.
- Prepare reports, presentations, meeting minutes, and other business documents.
- Act as the primary liaison between management, internal departments, and external stakeholders.
- Proactively monitor and follow up on projects, tasks, and action items to ensure timely execution.
- Anticipate management's needs by taking initiative, identifying potential issues, and providing practical solutions.
- Represent management in meetings, business discussions, site visits, or other assigned engagements when required.
- Support cross-functional coordination and assist in the execution of operational initiatives.
- Handle confidential information with professionalism, integrity, and discretion.
- Respond promptly to urgent matters, adapt quickly to changing priorities, and perform other duties or special assignments as directed by management.
Requirements
- Bachelor's degree in any discipline.
- Fresh graduates are welcome to apply. Candidates with experience as a Personal Assistant, Executive Assistant, or in a similar role will have an advantage.
- Proactive, highly organized, detail-oriented, and able to work independently in a fast-paced environment.
- Strong critical thinking, communication, multitasking, and problem-solving skills.
- Self-driven, dependable, and able to take ownership while working with minimal supervision.
- Quick learner with a resilient mindset, able to remain composed under pressure and adapt to changing priorities.
- Flexible and willing to travel, accompany management, and be assigned to various business locations as required.
- Proficient in Microsoft Office and Google Workspace.
- High level of integrity with the ability to handle confidential information professionally and discreetly.
- Possession of a valid driver's license (SIM A/C) is an advantage.
