What this job involves: The Operational Excellence Manager is responsible for driving continuous improvement, standardization, and capability building within our operations team. This role serves as a critical bridge between strategic operational goals and frontline execution. The primary focus is to enhance service delivery quality through rigorous training programs, the development of standardized best practices and tools, and act as floating PFM during PFM turnover or transition periods in APAC.
The Operational Excellence Manager reports to the Regional Workplace Coordinator for North Asia Pacific. While primary locations include Canberra, Singapore, Beijing, Hong Kong, Tokyo, Manila, Jakarta, and Bangkok, we are open to candidates based in other locations within the region.
PFM without portfolio
- Step in as the acting PFM during planned or unplanned absences of site leads to ensure zero disruption in service delivery.
- Provide direct supervision and guidance to on-site technical and soft services teams during coverage periods, ensuring adherence to safety , compliance, and performance standards.
- Serve as the primary point of contact for clients during coverage periods, managing expectations, attending key meetings and resolving escalated issues promptly.
- Monitor Work Order management within the Corrigo system to ensure proactive planning and vendor coordination. Verify correct task assignment and drive timely completion or escalation of issues prior to due dates to maintain service level agreements.
- Conduct comprehensive operational diagnostics to assess on-ground realities, including team structure, task allocation, communication dynamics, workplace culture, and vendor/contract management. Collaborate with RFMs and RWLs to translate these insights into actionable, long-term continuous improvement plans.
Drive and lead operational excellence
- Develop, document, and enforce Standard Operating Procedures for critical operational activities, ensuring consistency across all sites.
- Identify opportunities for process optimization and tool enhancement. Lead initiatives to streamline workflows, reduce waste, and improve operational efficiency.
- Track and report on key operational KPIs and use data-driven insights to drive decision-making and corrective actions.
- Lead and own the Operational Excellence components of the annual Account Development Plan to implement transformative changes and drive continuous service enhancement.
- Support RFMs and Site Teams in monitoring operational expenditures. Identify cost-saving opportunities through process optimization, vendor consolidation, or energy efficiency initiatives, ensuring operational activities align with the account’s financial goals.
- Establish and maintain a centralized Knowledge Management repository for SOPs, training materials, and best practice case studies. Ensure this resource is easily accessible and regularly updated to serve as a single source of truth for the operations team.
- Serve as a liaison between PFMs, regional leadership, and clients by understanding their unique pain points and concerns. Translate this feedback into actionable solutions that promote cross-functional collaboration and resolve operational bottlenecks.
Operational Trainings
- Design and deliver targeted training programs based on gaps identified during operational reviews. Focus on technical skills, soft skills, contract and vendor management and effective communication.
- Provide ongoing coaching to site teams and emerging leaders. Foster a culture of continuous learning and accountability.
- Revamp and manage the onboarding process for new hires alongside line managers, ensuring rapid integration into the team and immediate understanding of operational standards and cultural expectations.
- Maintain a skills matrix for the operations team. Create personalized development plans to address individual and team-wide competency gaps.
- Lead change management initiatives when rolling out new processes, technologies, or organizational structures. Act as a change agent to overcome resistance, ensure staff adoption of new standards, and communicate the benefits of operational improvements to all stakeholders.
Requirements:
- Bachelor’s degree in Facilities Management, Business Administration, Engineering, or a related field.
- 5+ years of experience in Facilities Management, Operations, or Continuous Improvement roles.
- Proven track record in designing and delivering training programs.
- Experience with multi-site operations or floating resource models is highly desirable.
- Strong understanding of FM operational workflows in client account and industry standards.
- Excellent presentation, public speaking, and coaching skills.
- Proficiency in process mapping tools (e.g., Visio) and data analysis (Excel, Power BI).
- Change management expertise with the ability to influence stakeholders at all levels.
- Microsoft Office and knowledge of relevant software.
