Supply Chain Administrator (Engineering & Operations)

The Colgate-Palmolive Smile:

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If you are a highly organized, proactive professional who loves keeping things running smoothly, we want you on our team. As our Supply Chain Administrator, you will be the operational backbone of our Engineering and Supply Chain teams at the manufacturing plant.

What You Will Do (Roles & Responsibilities):

Inventory & Engineering Store Command

• Own the Spare Parts Lifecycle: Manage the end-to-end spare parts inventory, including the creation and inventorization of new parts and the seamless replenishment of existing stock.
• Keep the Lines Running: Step in as the hero to assist with engineering store operations (spare part dispensing, system posting, and new part creation) during the storekeeper's absence.
• Stock Integrity: Actively assist in engineering stock counts to ensure 100% inventory accuracy.

Strategic Procurement & Vendor Management

• Drive the Purchasing Process: Issue and manage Purchase Orders (both blanket and non-blanket) for day-to-day engineering operations, keeping our Ariba tracking files perfectly updated.
• Vendor Sourcing & Negotiation: Source Request for Quotations (RFQs) and negotiate with both existing and new vendors to get the best value.
• Global Logistics: Arrange carriers and transporters for overseas spare part deliveries, tracking them from the supplier’s door to our receiving bay.
• Financial Accuracy: Execute accurate Goods Receipt (GR) processes and relentlessly track PO approvals, sending friendly reminders to approvers to prevent bottlenecks.

Compliance & Sustainability Support

• Environmental Operations: Play a key role in our sustainability efforts by conducting daily updates on our Wastewater Treatment Plant (WWTP) operations and managing the replenishment of WWTP and DI chemicals.
• Regulatory Reporting: Ensure we meet government standards by submitting accurate, weekly Department of Environment (DOE) reports via the MDMR system.

Cross-Functional Collaboration

• Partner directly with Project Engineers to facilitate seamless PO issuance and project support.
• Assist our Facility Engineer with CEB (Central Electricity Board) management, handling corresponding POs and GR processes.
• Assist in finance related activities as and when required, deemed appropriate and required by the Financial Controller or Business Partner.

Who We Are Looking For (Requirements):

• Experience: 2 to 3 years of hands-on experience as an engineering/spare parts administrator or supply chain admin within the manufacturing industry. (FMCG/Consumer Goods manufacturing experience will give you a major advantage!)
• Education: At least a Diploma in Manufacturing, Supply Chain, Logistics, Business Administration, International Business, or any other related studies. SPM certificate holders with at least 5 years’ relevant working experience similar to that of the job description above will be considered as well.
• Communication: Excellent proficiency in both written and spoken English and Bahasa Malaysia to communicate effectively with vendors and internal teams.
• Tech-Savvy: You are highly proficient with computers, spreadsheets, and slide presentations. Experience navigating the Google Workspace environment (Docs, Sheets, Slides) is a fantastic added advantage.
• The "It" Factor: You are detail-oriented, highly organized, and thrive in a fast-paced environment where your work directly impacts the success of the manufacturing floor.

Why Colgate?

Join a company that lives by its values, champions experimentation, and promotes authenticity. Give your career a reason to smile... every single day!

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Personal leave
• Open culture
• Dental insurance

支援銷售團隊並確保高效的銷售流程。

A) 主要職責

• 訂單處理：輸入、核實和管理客戶訂單，確保價格、產品詳情和交貨時間表的準確性。
• 客戶支援：作為客戶諮詢的主要聯絡人，負責處理訂單狀態、交貨和帳單問題。
• 資料庫管理：維護和更新客戶記錄和CRM系統，以確保資料完整性。
• 協調：與物流、財務和行銷等內部部門合作，以確保及時完成訂單和順利營運。
• 文件整理：整理合約、發票、報價單和其他銷售相關文件，以便進行記錄和審計。

B) 必備技能和資格

• 注重細節：確保訂單、報告和客戶記錄的準確性。
• CRM和軟體熟練程度：具備客戶關係管理系統和銷售軟體的使用經驗。
• 問題解決能力：能夠解決與銷售流程或客戶服務相關的問題。
• 團隊合作與適應能力：與銷售團隊有效協作，並適應不斷變化的優先事項。

C) 職業級別

• 初級銷售管理員：主要負責基本訂單輸入、客戶諮詢和記錄維護。
• 高階銷售主管：負責處理複雜的客戶問題、銷售報告，並可能領導流程改善或協調大型專案。

福利待遇

• 附近公共交通
• 醫療保險
• 個人休假
• 有薪培訓和發展

供應鏈管理員（工程與營運）

高露潔棕欖微笑：

你想每天帶著笑容來上班，帶著笑容離開嗎？在這些笑容之間，你的一天將在一個全球化的組織中工作，不斷學習和協作，進行啟發性的討論，並做出有意義的貢獻！

如果您是一位做事條理清晰、積極主動，並且熱愛把控效率的專業人士，我們誠摯邀請您加入我們的團隊。作為我們的供應鏈管理員，您將成為我們製造工廠工程和供應鏈團隊的營運支柱。

您的工作內容（角色與職責）：

庫存與工程倉庫司令部

• 掌控備件生命週期：管理端到端的備件庫存，包括新零件的創建和庫存管理以及現有庫存的無縫補充。
• 保持生產線運作：在倉庫管理員不在時，挺身而出協助工程倉庫運作（備件發放、系統發布和新零件創建）。
• 庫存完整性：積極協助進行庫存盤點，以確保庫存準確率達到 100%。

策略採購與供應商管理

• 推動採購流程：簽發和管理日常工程營運的採購訂單（包括總括訂單和非總括訂單），保持我們的 Ariba 追蹤文件完全更新。
• 供應商尋源與談判：尋找詢價單 (RFQ)，並與現有供應商和新供應商進行談判，以獲得最佳價值。
• 全球物流：安排承運商和運輸商進行海外備件交付，從供應商處到我們的收貨區進行追蹤。
• 財務準確性：執行準確的收貨 (GR) 流程，並持續追蹤採購訂單審批，向審核者發送友善提醒，以防止瓶頸。

合規與永續發展支持

• 環境運作：透過每日更新污水處理廠 (WWTP) 的運作情況並管理污水處理廠和去離子 (DI) 化學品的補充，在我們的永續發展工作中發揮關鍵作用。
• 監管報告：透過 MDMR 系統提交準確的每週環境部 (DOE) 報告，確保我們符合政府標準。

跨職能協作

• 直接與專案工程師合作，以促進採購訂單的順利簽發和專案支援。
• 協助我們的設施工程師進行 CEB（中央電力局）管理，處理相應的採購訂單和收貨流程。
• 根據財務總監或業務夥伴的指示，在需要時協助進行財務相關活動。

我們正在尋找的人才（要求）：

• 經驗：2至3年製造業工程/備件管理員或供應鏈管理員的實際工作經驗。 （快速消費品/消費品製造行業經驗將是極大的優勢！）
• 教育背景：至少持有製造、供應鏈、物流、工商管理、國際商務或任何其他相關專業的文憑。持有SPM證書且擁有至少5年與上述職位說明類似的工作經驗者亦可考慮。
• 溝通能力：具備優秀的英語和馬來語書面及口語能力，能夠與供應商和內部團隊進行有效溝通。
• 技術純熟：您精通電腦、電子表格和投影片製作。熟悉 Google Workspace 環境（文件、表格、投影片）的使用將是極大的加分項。
• 關鍵因素：你注重細節，組織能力強，並且能夠在快節奏的環境中茁壯成長，因為你的工作會直接影響生產車間的成功。

為什麼選擇高露潔？

加入一家秉持價值觀、鼓勵創新、倡導真誠的公司。讓你的職業生涯每天都充滿笑容！

福利待遇

• 附近公共交通
• 中心位置
• 醫療保險
• 個人休假
• 開放文化
• 牙科保險

Responsibilities:

• Provide administrative support to project managers and teams
• Coordinate project schedules, meetings, and documentation
• Prepare and maintain project records, contracts, and correspondence
• Liaise with internal departments to ensure smooth project coordination
• Assist in procurement processes and vendor coordination
• Ensure compliance with company policies, procedures, and project requirements
• Handle ad-hoc administrative tasks as assigned

Requirements:

• Diploma or Degree in Business Administration, Project Management, or related field
• Minimum 3 years of relevant working experience, preferably in project coordination or administration
• Strong organizational and time management skills
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Ability to multitask and work effectively under pressure
• Strong attention to detail with good problem-solving skills

Perks & Benefits

• Supportive, collaborative, and positive work environment.
• Stable organization with long-term career growth opportunities.

Job Description

• Oversee and coordinate daily activities within the Sales Department, including preparing quotations, tenders, sales agreements/orders, and sales reports.
• Manage pre-sales processing tasks, organize and file important documents, and relay relevant information to sales managers and team members.
• Create and maintain Product IDs for new and existing products in the system
• Update and manage product prices in the database, ensuring accuracy and consistency.
• Manage end-to-end billing and order processing, including preparation of delivery orders, invoices, internal transfers, and rental/loan agreements.
• Take detailed sales meeting minutes, track and follow up on action points discussed during meetings to ensure timely completion of assigned tasks.

Job Requirements

• Bachelor’s degree in Business Administration or equivalent.
• Fresh graduates are encouraged to apply.
• Exposure to tender preparation, pre- and post-sales support will be an added advantage.
• Possession of own transportation (car)
• Working location: Shah Alam, Selangor

Perks & Benefits

• Employee equity
• Free snacks / Happy hours
• Free parking
• Regular team activities
• Company trips
• Medical insurance
• Open culture
• Personal development opportunities

Production Clerk & Shift Administrator

The Colgate-Palmolive Smile:

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If you thrive in a fast-paced environment and take pride in keeping things organized, accurate, and running on time, we want you on our team. As our Production Clerk & Shift Administrator, you will be the crucial link between our physical manufacturing floor and our digital systems. You are the operational heartbeat that ensures our production teams have the exact data, schedules, and materials they need to succeed every single shift!

What You Will Do (Roles & Responsibilities):

 Digital Production & Systems Control

• System Master: Take charge of critical data entry across our core manufacturing systems, including SAP, OPERA, and QI, ensuring all production metrics are logged with 100% accuracy.
• Production Scheduling: Assist in organizing and maintaining production schedules so our factory lines run seamlessly without interruption.

Reporting & Material Reconciliation

• The Daily Pulse: Prepare and distribute the Daily Operation Report, giving plant leadership a clear snapshot of our manufacturing performance.
• Shiftly Audits: Perform critical shift-by-shift reconciliations of packaging and raw materials. You will be our first line of defense in spotting variances and ensuring material accuracy.
• Receiving Tracking: Closely monitor, track, and document all daily receiving activities so the production floor never runs out of what they need.

The Cross-Functional Hub

• Information Relay: Act as the central communication hub on the floor. You will actively provide accurate data, reports, and updates to cross-functional departments (like Quality, Warehouse, and Engineering) to keep everyone aligned.

Who We Are Looking For (Requirements):

• Education: A minimum of an SPM or Diploma qualification.
• Experience: Proven experience working as a data entry clerk or in an administrative role, preferably within a fast-paced or manufacturing environment.
• Tech-Savvy: You are highly comfortable with computers and data entry. (Bonus points: If you have prior experience using SAP, you will have a major advantage!)
• The "It" Factor: You have a keen eye for detail, you love making the numbers balance, and you communicate clearly and confidently with team members across different departments.

Why Colgate?

Join a company that lives by its values, champions experimentation, and promotes authenticity. Give your career a reason to smile... every single day!

職位描述

• 監督和協調銷售部門的日常活動，包括準備報價、投標、銷售協議/訂單和銷售報告。
• 管理售前處理任務，整理歸檔重要文件，並將相關資訊傳遞給銷售經理和團隊成員。
• 在系統中建立和維護新產品和現有產品的產品 ID。
• 更新和管理資料庫中的產品價格，確保準確性和一致性。
• 管理端到端的計費和訂單處理，包括準備出貨單、發票、內部轉帳和租賃/貸款協議。
• 詳細記錄銷售會議紀錄，追蹤並跟進會議中討論的行動要點，以確保及時完成分配的任務。

職位要求

• 工商管理學士學位或同等學歷。
• 歡迎應屆畢業生申請。
• 具備投標準備、售前和售後支援方面的經驗將是一項優勢。
• 擁有自己的交通工具（汽車）
• 工作地點：雪蘭莪州莎阿南

福利待遇

• 員工權益
• 免費小吃/歡樂時光
• 免費停車
• 定期團隊活動
• 公司旅行
• 醫療保險
• 開放文化
• 個人發展機會

職責：

• 為專案經理和團隊提供行政支持
• 協調專案進度安排、會議和文件編制。
• 準備並維護專案記錄、合約和信函。
• 與內部各部門聯絡，確保專案協調順利進行
• 協助採購流程和供應商協調
• 確保遵守公司政策、程序和專案要求
• 根據安排處理臨時性行政任務

要求：

• 工商管理、專案管理或相關領域的文憑或學位
• 至少3年相關工作經驗，最好有專案協調或管理經驗
• 較強的組織與時間管理能力
• 良好的溝通和人際交往能力
• 精通微軟辦公室軟體（Excel、Word、PowerPoint）
• 能夠同時處理多項任務並在壓力下高效工作
• 注重細節，具備良好的問題解決能力

福利待遇

• 支持性、協作性和積極性的工作環境。
• 公司穩定，提供長期的職涯發展機會。

• Position: Warehouse Administrator (Operations).
• Position type:Permanent;Full-time.
• Salary: RM 2000-2800.
• Job location: Westport CFS-2, Pulau Indah;North Port, Port Kelang, Selangor.

The hiring company

This is a integrated transport and logistics company, providing international freight forwarding and logistics services across Asia, Australia and Europe/America continents. Currently they have several job openings in the operations works at their warehouse facilities at the North Port and West Port in Port Klang area. They are looking for experienced warehouse workers to undertake the warehouse operations functions at their Container Terminal at North Port (NDSB) and West Port in Port Klang.

The vacancies are permanent positions and form part of the warehouse operations team to manage the cargo/shipments that have have been imported or to be exported.

About the job

This role/job will be warehouse based and therefore not in a conventional office environment. This is a full-time permanent position and the role is primarily to help facilitate the smooth running of the warehouse operations activities.

The general duties will involve the following role:

*Perform cargo loading and unloading.

*To perform physical counts, tally and surface inspection of cargo upon receiving/delivery.

*To store cargoes in proper location assigned within the warehouse.

*To perform cargo issuance.

*Picking, packing and dispatch of cargo according to ownership and destinations.

Requirements

*Malaysians in age group 25-40.

*Punctual with positive work ethic.

*Physically fit with ability to lift and carry.

*Minimum qualification: SPM or Diploma in Supply Chain/Logistics Management or Business.

*Forklift license will be ideal, useful and beneficial.

*The ideal candidate for this role should be someone well organized with 2-3 years experience in warehouse operations, picking and packing ,customer services or similar environment preferred, and have the ability to communicate effectively with the team and customers.

*2-3 years of previous warehouse operations, especially in 3PL facility has a huge advantage and will be highly regarded.

*Hands on and hardworking with knowledge of both warehouse and logistics practices.

*Proficient with ability to communicate in Bahasa Malaysia and English.

Candidates who wish to be considered for this role must be willing to be based within warehouse environment and have own means of transport to be accessible to North Port/West Port area.

APPLICATION TO THIS JOB

Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online via JOBSTORE by clicking the apply button to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my 

NOTE: Applicants for this job are encouraged to submit resume in Word format stating the essential following information:

*Personal bio-data (Gender/Sex & Age,Marital status,residential address).

*Valid contactable telephone number.

*Employment/Work history.

*Salary; current/last drawn.

[Policy of free job placement for job seekers]

Yes, it is absolutely free to job applicants. Chrisjac does not impose any charges or fees to candidates who apply jobs under our recruitment services. Please do not provide your bank or payment details when apply jobs listed under Chrisjac Recruitment.

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

• 職位：倉庫管理員（營運）。
• 職位類型：永久；全職。
• 薪資：2000-2800 馬幣。
• 工作地點：西港CFS-2，英達島；北港，巴生港，雪蘭莪。

招募公司

這是一家綜合性運輸物流公司，業務遍及亞洲、澳洲和歐洲/美洲，提供國際貨運代理和物流服務。目前，該公司在巴生港北港和西港的倉庫設施有多個營運職位空缺。他們正在尋找經驗豐富的倉庫工人，負責巴生港北港（NDSB）和西港貨櫃碼頭的倉庫運作工作。

這些空缺職位均為長期職位，隸屬於倉庫營運團隊，負責管理已進口或即將出口的貨物/貨運。

關於這份工作

此職位的工作地點在倉庫，而非傳統的辦公室環境。這是一份全職永久職位，主要職責是協助倉庫營運活動的順利進行。

主要職責包括以下內容：

*進行貨物裝卸作業。

*對收貨/交貨貨物進行實物清點、統計和表面檢查。

*將貨物存放於倉庫內指定的適當位置。

*執行貨物簽發。

*根據所有權和目的地進行貨物揀選、包裝和發貨。

要求

*馬來西亞25-40歲年齡層的人。

*守時，工作態度積極。

*身體健康，能夠舉起和搬運重物。

*最低學歷要求：SPM 或供應鏈/物流管理或商業文憑。

*擁有堆高機駕駛證將是理想、實用且有益的。

*該職位的理想候選人應具備良好的組織能力，有2-3年倉庫營運、揀貨包裝、客戶服務或類似環境的工作經驗者優先，並能夠與團隊和客戶進行有效溝通。

*擁有2-3年倉庫營運經驗，尤其是在第三方物流設施方面，將具有巨大的優勢，並會受到高度重視。

*具備實務精神和勤奮的工作態度，熟悉倉儲和物流運作流程。

*精通馬來語和英語，具備良好的溝通能力。

有意應徵此職位者必須願意在倉庫環境中工作，並擁有自己的交通工具以便前往北港/西港地區。

申請這份工作

有意者請將履歷寄至我司審核。您可透過JOBSTORE線上申請，點選「申請」按鈕提交申請。您也可以將履歷直接寄至我司信箱jobs@chrisjac.com.my。

注意：申請此職位者請提交Word格式的履歷，履歷中需包含以下基本資訊：

*個人履歷（性別/性取向、年齡、婚姻狀況、居住地址）。

*有效的可聯絡電話號碼。

*工作/就業經驗。

*薪資；目前/最近一次領取的薪資。

[提供求職者免費就業安置政策]

是的，求職者完全可以免費使用我們的服務。 Chrisjac 不會向透過我們招募服務申請職位的候選人收取任何費用。請勿在申請 Chrisjac Recruitment 發布的職位時提供您的銀行或付款資訊。

福利待遇

• 休閒著裝要求
• 個人休假
• 開放文化

The main purpose of the Service Administrator is to support Service Manager and wider service team with essential administration tasks whilst ensuring compliance is followed.  The role requires someone with the ability to multitask, work at a fast pace and execute actions with a high degree of accuracy. You will be required to work independently on tasks whilst also forming a key part of the Service Team.

Key Responsibilities and Outcomes:

Supporting service engineers in preparing documents for projects, shutdown activities etc.

Sending requested technical information to customers, locating this on the Rotork Internal Management System and emailing them as appropriate.

To maintain the data management system, which includes sales order registration, order entry and service order and revenue.

Any other duties deemed suitable in support of the department.

• Overseeing the day-to-day operations of an office, ensuring smooth functionality by managing administrative tasks like answering phones, scheduling meetings, managing correspondence, maintaining office supplies, coordinating events, and providing support to staff and management.
• Greet visitors and clients upon arrival.
• Maintain a clean, organized, and welcoming front desk area.
• Attend to employee queries and perform ad-hoc activities and duties as assigned.
• Ensure sufficient office supplies including paper, dispenser water, fresh milk, pantry, and stationery supplies.
• Prepare and do maintenance on access cards, lockers, and walkabout.
• Oversee day to day operations of facilities
• Administer employee welfare and benefits. (Bereavement token & Newborn gift)
• Responsible for all repairs and maintenance in the office and operation facilities (internet, printer, server, electricity, water, and office) are safe and functioning well.
• Liaise with building management for any upcoming memo / issue in the building and deliver massage into the staff.
• Attend vendor and manage movement of guests and be responsible for work permits for all the respective vendors and according to work schedule.

Abi is a global virtual care platform, providing patients with on-demand, omni-channel access to healthcare professionals in 40 countries around the world. Our mission is to make professional healthcare as easy to access as advice from a friend.
By radically reducing barriers to professional healthcare access, we contribute to the United Nations Sustainable Development Goal 3 “to ensure healthy lives and promote well-being for all."

The role

In this role, you will support both financial operations and executive coordination. You will manage APAC-focused financial administration while acting as a trusted partner to the CFO and CEO for scheduling, communication, and organisational support.

You will report directly to the CFO and work closely with the CEO on executive coordination.

Objectives

You will ensure smooth financial administration in APAC and enable leadership to operate efficiently and effectively.

Tasks

• Support APAC accounting processes (invoicing, payments, reconciliations, tracking)
• Work with systems such as Xero to maintain accurate financial records
• Coordinate with internal finance teams and external partners (accountants, banks)
• Assist with month-end processes and reporting preparation
• Manage CEO email, LinkedIn, and calendar coordination
• Coordinate internal and external communications on behalf of leadership
• Prepare materials for meetings, board interactions, and investor communications
• Organise travel, logistics, and key company events
• Support cross-border coordination across APAC, Europe, and leadership teams
• Handle sensitive information with discretion and professionalism

Attributes

• Strong attention to detail and organisation
• High level of discretion and confidentiality
• Independently manage your own time
• Comfortable working closely with senior leadership in a high-trust environment
• Calm under pressure and able to prioritise effectively
• Curious and proactive
• People value your integrity, and they trust you to be true to your word
• The startup world appeals to you as a professional choice

Skills & Experience

• 3+ years in Finance Administration, Executive Assistant, or similar role
• Experience with basic accounting processes (AP, AR, reconciliations)
• Experience with Xero is a strong advantage
• Strong organisational and coordination skills
• Experience supporting senior executives is a plus
• Experience working across multiple geographies or time zones is a plus
• Strong Excel / Google Sheets skills
• Professional fluency in written and spoken English

YouTrip is the leading and fastest-growing multi-currency payment platform in Asia Pacific. In 2018, we pioneered the region's first multi-currency digital wallet. Now, YouTrip is the #1 multi-currency digital wallet trusted by millions across the region, processing over US$15 billion in total payment value annually. 

Our consumer and business propositions – YouTrip and YouBiz – empower individuals and businesses with inclusive, accessible, and affordable financial solutions. YouTrip has raised over US$110 million to date, including its recent Series B round led by global venture capital firm Lightspeed Venture Partners—underscoring strong investor confidence in its mission to transform digital financial services across the Asia Pacific. 

Recognised as World Economic Forum’s Global Innovator 2025, CNBC’s World’s Top Fintech Companies (2025, 2024), and LinkedIn’s Top Startup (2024, 2023), YouTrip is dedicated to creating the next generation of digital finance services for consumers and businesses.

Valuing an entrepreneurial culture of diversity and inclusion, we are seeking driven individuals to join our fast-growing regional team as we push the boundaries of innovative fintech solutions.

We’re looking for a tech-savvy IT System Administrator to join our team and provide IT system setup and technical support to our employees. The IT Administrator will be responsible for setting up IT system infrastructure, troubleshooting and resolving IT-related issues, managing our wired and wireless office network infrastructure, and working with vendors and internal teams to ensure our IT systems are up-to-date and secure. The ideal candidate should have strong problem-solving skills and a thorough understanding of information technology, including hardware, software, networking, and information security. 

Responsibilities:

• Install, configure, and maintain both hardware and software systems including variety of SaaS based and internal applications, such as Slack, Google Workspace, AWS WorkSpaces, Github, JIRA, Confluence, VPN
• Troubleshoot, and resolve IT-related hardware and software issues reported by internal users, and manage the process of support ticketing
• Monitor network and system performance, including network security and security logs
• Be the IT liaison for new hires, assist to create accounts and set up hardware for new hires
• Train users on new hardware and software
• Support audio and video equipment, and printer in office
• Manage the life cycle and purchase forecast of corporate assets to ensure accurate inventory records
• Support working with shared space owner, support the network equipment setup and optimization in the office, troubleshoot issues with the network and ISP vendors
• Work with internal teams or vendors to resolve technical issues
• Support information security audits

• Bachelor’s degree in Computer Science, Networking or other related disciplines. 
• Good working knowledge of cloud infrastructure, networking, information security, computer systems, hardware, and software
• Experience supporting hardware and software issues on Mac, and Windows, operating systems
• Working knowledge of networking protocols and setup, such as ethernet, wireless network, TCP/IP, DNS, DHCP, and VPN
• Experience with modern SaaS tools and open-source software is desirable
• Strong written documentation skills (ticket notes, SOPs, runbooks, troubleshooting guides, user guides)
• Strong ability to work collaboratively and communicate effectively with internal and external teams
• Good communication, prioritization, and stakeholder coordination skills
• Basic AWS console/access support exposure will be advantageous
• Familiarity with JQL, Google Apps Script, APIs/webhooks/JSON preferred
• Experience with asset inventory / CMDB tools will be a bonus
• ITIL fundamentals (Incident / Request / Escalation / Problem Management) will be a plus point

Role Summary

A leading project management and construction delivery organisation is seeking an experienced Contract Administrator to support its project teams. This role is ideal for a senior professional who excels in contract interpretation, claims management, documentation, and stakeholder coordination—ensuring projects run smoothly and fully comply with contractual obligations.

Key Responsibilities

Contract Administration & Daily Project Support

• Manage the day‑to‑day contractual administration of assigned projects, ensuring all contractual and claim‑related events are monitored, documented, and escalated when necessary.
• Provide early identification of potential risks and opportunities, recommending proactive measures to the project team.
• Interpret contract terms and work closely with project managers, site teams, and legal representatives when contractual issues arise.

Correspondence & Documentation

• Review, log, track, and manage all incoming and outgoing project correspondence.
• Draft contractual letters, coordinate reviews with project management and senior stakeholders, and ensure timely issuance.
• Support the setup and oversight of document control systems.
• Maintain comprehensive records including correspondence, meeting minutes, photos, and other relevant documents.

Meetings & Stakeholder Engagement

• Participate in internal project status meetings, providing updates on claims, risks, and contractual matters.
• Attend and support client, consortium, supplier, and technical meetings when required.
• Review minutes of meetings to ensure accuracy and proper documentation.
• Assist in organising workshops to enhance claim and change management awareness among project team members.

Reporting

• Support project reporting requirements by contributing contractual insights and documentation.
• Prepare monthly reports for senior management detailing Notices of Claim, active claims, change orders, key correspondence, and significant upcoming events.

Claims Management

• Manage both incoming and outgoing claims throughout the project lifecycle.
• For incoming claims: verify entitlement, collect supporting records, assess risks, and develop defensive strategies with the project team.
• For outgoing claims: prepare claim notifications, compile substantiation, draft formal claim submissions, and support negotiation processes.
• Ensure all claims are handled in accordance with contractual deadlines and requirements.

Dispute Resolution

• Assist senior management and legal teams with dispute resolution processes, including document preparation and detailed investigation of contractual issues.

Project Acceptance & Closeout

• Support the process of obtaining acceptance certificates and verifying that contractual deliverables have been fulfilled.
• Ensure all contract administration records are properly archived after project completion.

We are looking for a reliable and organized Front Desk cum Office Administrator to be the face of our office and ensure smooth daily operations. This role is ideal for someone who enjoys interacting with people while keeping things structured and running efficiently behind the scenes.

What You’ll Be Doing

• Manage front desk operations including calls, walk-in visitors, and general enquiries
• Maintain a clean, organized, and professional office environment
• Handle office supplies, vendor coordination, and administrative documentation
• Process invoices, track office expenses, and prepare monthly reports
• Support HR and Finance with administrative tasks
• Coordinate meeting room bookings and assist with internal events
• Oversee office facilities, equipment maintenance, and company car usage

• Minimum 2 years of relevant experience
• Strong communication skills in English & Bahasa Malaysia
• Well-organized, detail-oriented, and able to multitask
• Proficient in Google Workspace (Docs, Sheets, etc.)
• Able to work independently with minimal supervision
• Positive attitude and a team player

Why Join Us

• Supportive and friendly working environment
• Exposure to HR, Finance, and office operations
• Opportunity to grow into senior admin / office management role